Your patient in London books in their own time zone. Your team sees it in Istanbul time.
Online consultations, in-clinic exams, procedure days and follow-ups in one calendar. Patients pick a slot from a link sent on WhatsApp, the system handles the time difference, and reminders go out on time.
Online consult
Noah · CH 07:00
Procedure · Hair
Room 2 · Dr Kaya
In-clinic exam
Tom · NL
Online consult
Lukas · DE 11:00
Procedure · Implants
Room 1 · Dr Aydın
Follow-up
James · IE
Ten messages to book one appointment — and still the wrong time.
Endless "which time works?" threads
The coordinator offers three slots, the patient wants a fourth, someone mixes up the time difference. A simple consultation drags on for days.
No-shows and empty slots
Without reminders, patients miss online calls and forget follow-ups. The doctor's schedule goes to waste.
Doctor, room and equipment clashes
Two procedures get booked in the same room, or the surgeon's day off isn't visible. The mistake surfaces after the patient's flight lands.
Send one link. Let the patient pick the time.
Create a booking page for each appointment type and share the link on WhatsApp, Instagram DM or email. Patients see your free slots in their own time zone and book in one tap.
- Separate appointment types for online consults, in-clinic exams, procedures and follow-ups
- The patient's time zone is detected automatically; the team sees clinic time
- Bookings are written to the patient record and conversation history
Online consultation · 20 min
Hair transplant pre-consult
17:00 clinic time (Istanbul) · round-robin across the team
Reminders go out on time, and patients show up ready.
Booking confirmations and reminder messages reach the patient, with the video link right inside. Fewer no-shows, a fuller schedule for your doctors.
- Booking confirmation and pre-appointment reminders
- Video link included for online consultations
- Reminder channels and timing configured by our team during setup
Appointment reminder
24 hours before · WhatsApp
- Confirmationinstant
- Reminder24 h before
- Reminder1 h before
Share enquiries fairly and never double-book a doctor or room.
Distribute consultation requests across your agents round-robin on a team calendar. On procedure days, see doctor, room and equipment availability together so clashes can't happen.
- Round-robin team calendars keep workload balanced
- Per-doctor calendars and working hours
- Rooms and equipment: operating theatre, treatment rooms, devices
- Two-way sync with Google Calendar and Outlook
- Elif DemirEN · TR4 booked
- Jonas BergDENext up
- Rania SalehAR · EN3 booked
- Theatre 109:00–13:00 booked
- Treatment room 2Available
- CBCT11:00–11:30 booked
Everything medical tourism needs from a calendar.
Online consultations
A dedicated appointment type for video pre-consults, with the meeting link in confirmations and reminders.
Time zones handled
Patients see their time, the team sees clinic time — no confusion even when clocks change.
Round-robin distribution
New consultations are shared in turn among available agents.
Rooms and equipment
Theatres, treatment rooms and devices are set up as bookable resources.
Google and Outlook
Synced with doctors' personal calendars, so busy times are never offered.
Appointment reporting
Booked, showed and no-show appointments by calendar and agent.
Set up calendars, share the link, track appointments.
- 01
Create your calendars
Define calendars for consultations, exams and procedures, with working hours and durations.
- 02
Connect team and resources
Add agents and doctors, define rooms and equipment, and sync personal calendars.
- 03
Share the link
Add your booking link to snippets and send it to patients in one click from any conversation.
Frequently asked questions
Do patients see slots in their own time zone?+
Yes. The booking page detects the patient's time zone and shows free slots accordingly. Your team sees the same appointment in clinic time.
Our doctors use Google Calendar. Will there be clashes?+
Google Calendar and Outlook can be synced. Times that are busy on a doctor's personal calendar won't be offered to patients.
How is the online consultation link delivered?+
You set a meeting link on the online consultation appointment type; it goes to the patient in the booking confirmation and reminder messages.
Can reminders go out on WhatsApp?+
Our team configures which channel and timing are used for confirmations and reminders during setup. If you use the official WhatsApp Business API, reminders go out as approved template messages.
Where can I see all of a patient's appointments?+
On the patient record: all past and upcoming appointments are listed alongside conversations and pipeline stage, on one screen.
Stop negotiating time slots. Start consulting.
No per-user fees. Our team helps you set up.